About the role
We are delighted to be working with one of the UK’s most established law firms with their recruitment of a Social Housing Property Secretary based in Leeds.
This role is 37.5 hours per week, 9am – 5:30pm, Monday to Friday, with the option of hybrid working – 3 days in the office, on a salary of £27,964 or £30,429 based on experience level.
Secretarial experience is required, preferably within Housing.
The purpose of this role is to provide secretarial support the fee earners in the Housing department in the provision of a wide range of legal services.
What’s in it for you
Holiday entitlement linked to continuous length of service:
Up to 4 years – 25 days
Upon 4 years – 26 days
Upon 5 years – 27 days
Upon 10 years – 28 days
Hybrid working arrangements (40%/60%)
Workplace pension offering up to 6% matched contributions
Life Assurance at 4x annual salary
Occupational Sick Pay Scheme
Access to 24-hour Employee Assistance Programme
Free annual Headspace subscription
Subsidised city centre parking / Annual travel tickets
Employee Referral Scheme
Salary sacrifice benefits including holiday purchase – offering an additional purchase of 1 working week (pro rata for part-time employee’s)
Healthcare Cash Plan via Westfield Health
Critical Illness Cover
Benefit Hub – Offering vouchers and cashback rewards
Cycle 2 Work Scheme
Technology Purchase Scheme
Key responsibilities
As a Social Housing Property Secretary you will be working with the Partners and Fee Earners within the Housing department, key responsibilities will include:
Organising and prioritising workloads on an ongoing basis, in conjunction with Fee Earners
Maintaining the Fee Earner diary and being aware of their day-to-day commitments.
Preparing inward and outward correspondence.
Alerting, and agreeing with Fee Earner's, any changes in circumstance and priority with regard to workload.
Opening and closing files and general matter maintenance, ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm's protocols and policies.
Liaising with clients and taking instructions under the supervision of and as directed by Fee Earners.
Preparing, submitting and downloading property searches.
Preparing, amending and finalising legal documents and reports as directed by fee earners.
Preparing and collating Engrossments (both in hard copy and PDF format) marking them up for execution and all preparations for completion.
Preparing and submitting Stamp Duty Land Tax forms using the SDLT website.
Interfacing with the Land Registry.
Producing / assisting in the completion of monthly bills.
E-filing of all documents and correspondence.
Using precedents as directed and delegated by fee earners to prepare and draft documents as directed.
Liaising with the Housing Department Administrator in facilitating / organising room bookings, accommodation and travel tickets.
Setting out of office greetings when fee earners are out of the office, as well as retrieving and prioritising, as appropriate, email messages received.
About you
This role requires an organised individual with strong attention to detail and a positive, 'can do' attitude.
Strong competence in all Microsoft Packages to an advanced level.
Excellent IT skills, with competence in document management systems.
Fast and accurate typist.
Proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages.
Self-motivated and able to work on own initiative.
Excellent organisational, communication and interpersonal skills.
An ability to prioritise and meet deadlines.
Pleasant and efficient telephone manner.
If you are interested in this role of Social Housing Property Secretary, click ‘apply now’ and a member of our team will be in touch!
NRG is an equal opportunities employer committed to promoting a diverse and inclusive workplace. We oppose all forms of unlawful or unfair discrimination on the grounds of any protected characteristic. Our aim is to create an environment that encourages diversity, builds on individual differences, and responds equitably to the needs of all. We proactively take steps to fulfill our legal obligations, remove barriers, monitor for fairness, reflect the communities we serve, and enforce a zero-tolerance policy for breaches of our Equality and Diversity policy.