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Payroll & HR Assistant

Location: Sunderland

Salary: Competitive

Job Type: Permanent

Job ID: 168009

I am delighted to be recruiting for our client a permanent Payroll & HR Assistant to be based in their Sunderland offices.

Reporting into the HR Manager you will be responsible for the smooth running of the payroll and HR Admin functions.

Summary of role:


To manage and maintain the monthly payroll ensuring all necessary documents and changes made are processed accurately in compliance with legislation and internal audit requirements. The post holder will also be the HRIS lead to ensure accurate benefit calculations.

  • To coordinate weekly, monthly and quarterly MI reporting to ensure Company data is accurate and distributed in a timely manner.

  • To ensure all HR Information Systems are maintained accurately and in a timely manner (using a RTI approach in line with payroll).

  • To be the face of HR for all pay, reward and benefit queries; liaising with colleagues, managers and relevant third parties.

Key Duties:

  • To manage and maintain monthly payroll input for hourly and salaried employees via the Company’s outsourced payroll solution.

  • To coordinate monthly payroll validation and authorisation in accordance with the Company’s Delegation of Authority.

  • To coordinate the payroll year end process in conjunction with Finance and relevant internal stakeholders,

  • To coordinate the end of year expenses and benefit process, with support from wider HR team.

  • To maintain all employee data in the Company’s corporate HR Information System (HRIS).

  • To respond to pay queries; dealing with day to day issues effectively, and escalating complex queries to the HR Manager, as appropriate.

  • To administer employee benefits such as pension, Company Share Scheme, cycle to work scheme, healthcare and any other employee benefits, including day to day employee queries, updating benefit portal(s) and supporting benefit launches.

  • To manage and maintain the Time & Attendance system with employee data, providing SME support to employees and manages, including training.

  • To prepare management reports in accordance with site and departmental KPI’s, including ad hoc reporting as required.

  • To manage the HR email box and workflow in accordance with agreed SLA’s, directing employee queries to the appropriate HR team member.

  • To manage and coordinate Sickness Absence Notifications in accordance with the Company’s sickness Absence policy and procedure.

  • To coordinate all GDPR activity including but not limited to creating records of processing activities (ROPAs), creating privacy impact assessments (PIAs) and carrying our regular audits of all data processing activity.

  • To assist the wider HR team with HR administration and HR forums as required.


Key Qualifications and Experience

  • CIPP or CIPD certification (L3 as a minimum).

  • Demonstrated experience in Payroll administration.

  • Demonstrated experience in working with HR information systems.

  • Proven ability to work creatively and in an ambiguous environment demonstrating