Legal Secretary

Our prestigious Law Firm client based in Newcastle have a rare opportunity for a Team Secretary to join them. The role will support their Commercial Property team as well as cover holiday, absence and overflow in Corporate, Commercial, Litigation, Employment, & Private Client teams.

Team secretary will support the property team and each department where necessary. Secretarial tasks will include but not be limited to the following:

• Production of documents and complex document management to company standards

• The efficient management of electronic and paper records relating to clients, contacts, matters, the team and the firm

• Updating contact records and joint responsibility with the rest of the firm for quality of data

• Undertake tasks, under lawyer supervision and within our risk and process framework, related to the delivery of legal services and client relationship management

• Routine administrative tasks

• Booking travel and accommodation

• Dealing effectively with incoming correspondence, calls and other client interactions

• Ensuring full compliance, to open and close files

• To complete relevant finance forms and produce bills

• To competently navigate websites such as, Companies House and BETA service, PLC/West Law, Smart Search/Anti-Money Laundering

• Ensure meetings are correctly scheduled, resources are booked

Ad-Hoc tasks

Team Secretary may be required from time to time to carry out ad-hoc tasks which may include but may not be limited to:

• Creating and updating Document Templates

• Creating records and updating of CRM system

• Assisting BD team with logging entries onto CRM

• Assisting BD team creation of Advanced Finds and marketing lists via CRM for reporting and email marketing

Experience

Must have:

• legal secretarial experience within commercial property

• excellent IT skills to include advanced Microsoft office suite

• ability to work efficiently under pressure

• excellent communication skills, both written and aural

Would like

• varied use of practice management and document management systems within a law firm

• previous experience of CRM systems

• experience of different departments of law firm