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Secretary (Property)

Location: Newcastle

Salary: £22-24k

Job Type: Permanent

Job ID: 168387

Our prestigious Law Firm client based in Newcastle have a rare opportunity for a Team Secretary to join them. The role will support their Commercial Property team as well as cover holiday, absence and overflow in Corporate, Commercial, Litigation, Employment, & Private Client teams.

Team secretary will support the property team and each department where necessary. Secretarial tasks will include but not be limited to the following:

  • Production of documents and complex document management to company standards

  • The efficient management of electronic and paper records relating to clients, contacts, matters, the team and the firm

  • Updating contact records and joint responsibility with the rest of the firm for quality of data

  • Undertake tasks, under lawyer supervision and within our risk and process framework, related to the delivery of legal services and client relationship management

  • Routine administrative tasks

  • Booking travel and accommodation

  • Dealing effectively with incoming correspondence, calls and other client interactions

  • Ensuring full compliance, to open and close files

  • To complete relevant finance forms and produce bills

  • To competently navigate websites such as, Companies House and BETA service, PLC/West Law, Smart Search/Anti-Money Laundering

  • Ensure meetings are correctly scheduled, resources are booked

Ad-Hoc tasks

Team Secretary may be required from time to time to carry out ad-hoc tasks which may include but may not be limited to:

  • Creating and updating Document Templates

  • Creating records and updating of CRM system

  • Assisting BD team with logging entries onto CRM

  • Assisting BD team creation of Advanced Finds and marketing lists via CRM for reporting and email marketing

Experience

Must have:

  • legal secretarial experience within commercial property

  • excellent IT skills to include advanced Microsoft office suite

  • ability to work efficiently under pressure

  • excellent communication skills, both written and aural

Would like

  • varied use of practice management and document management systems within a law firm

  • previous experience of CRM systems

  • experience of different departments of law firm