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Faculty Engagement Administrator

Location: Newcastle

Salary: £11.09 per hour

Job Type: Temporary

Job ID: 167027

To start asap - 20.12.2019

30 hours per week (Mon-Fri)


Applicants must have previous relevant secretarial experience to apply previous Higher Education Sector experience would be very desirable.


Main Duties and Responsibilities

Administrative Support

1. To be responsible for providing administrative support to the Faculty area. This requires detailed knowledge of client policy and working practices

2. To be responsible for the effective management of the flow of business in and out for the team area, including typing/drafting of reports, letters etc and preparing presentations. Diary management and exercising judgement to ensure that urgent and important matters are prioritised. This involves checking minutes of meetings on receipt to identify dates of future meetings, maintaining an awareness of dates of relevant conferences etc. and organising appropriate cover for meetings in the case of absence.

3. To co-ordinate and service a number of meetings across the full Faculty portfolio. This includes drafting agendas, producing minutes, bringing forward items and following up actions.

4. To assist the area in the effective gathering collation and dissemination of data and statistics regarding all aspects of Faculty work and also in the compilation of annual returns.


Engagement Support

1. To be the main point of contact for all internationalisation activity/projects in the Faculty.

2. To create and maintain a record of all internationalisation activity for the Faculty, including information such as Partnership agreements, student mobility, events and visits.

3. To create and maintain a detailed annual calendar of activity, planning cycle and project tracking with respect to Faculty profile-raising international activity. To communicate plans with the International Relations team to ensure maximum impact of activities.

4. To provide support for the initiation, management and review of a range of Faculty partnerships. Regular liaison with International Relations, the Learning and Teaching Development Service (in regard to Educational Partnerships) and the Faculty Learning & Teaching Team is essential.

5. To establish and organise a regular Forum for staff supporting internationalisation activity within the Faculty to meet, receive relevant information and share good

practice, working closely with International Relations and the Student Mobility Teams.

6. To actively promote staff and student mobility opportunities across the Faculty, encouraging applications and providing assistance where needed.

7. To arrange events and visits (inward and outward) to support internationalisation activity.

8. Any other duties within the scope and general nature of the grade which may be required.